Privacy Policy

Last edited: January 2025

The terms “you,” “your,” and “user” refer to visitors browsing the Clarendon Ballroom website. The terms “Clarendon Ballroom,” “The Ballroom,” “we,” “us,” and “our” refer to Clarendon Ballroom.

Please review this Privacy Policy to understand how we collect, use, share, and protect your personal information.

We are committed to maintaining the confidentiality and security of personal data collected online from our users. Clarendon Ballroom seeks to collect only personal data voluntarily provided by users to offer services, improve user experience, or share information about job opportunities.

Collection and Use of Personal Data

1. What Information Do We Collect?

We collect personal data when you provide it voluntarily, such as:

• Contacting us via email or registering on our site for services.
• Applying for job positions by submitting a resume (CV).
• Logging in or signing up through third-party services (e.g., Google, LinkedIn).

When using third-party sign-in services, we collect necessary information you authorize, such as your name and email. We may personalize your user experience based on the data provided.

By submitting your data, you consent to its use in accordance with this policy. If you submit a job application, we will use your information to review your application and contact you regarding potential job offers.

In some cases, we temporarily store your email address to confirm your registration.

2. Legal Basis for Processing Personal Data

Clarendon Ballroom processes personal data to:

• Fulfill service obligations.
• Comply with legal requirements.
• Safeguard our business interests, such as fraud prevention and IT security.
• Personalize user experiences and improve website functionality.

We may also request consent for specific data uses, which you may withdraw at any time by contacting us at contact@clarendonballroomva.com.

3. Automatic Data Collection

We use technologies such as cookies, web beacons, and similar tools to improve user experience and measure website performance.

3.1 IP Addresses

We may collect IP addresses for security and diagnostic purposes and to analyze site trends.

3.2 Cookies

Cookies help us recognize your device and provide function

ality like remembering preferences. Some cookies are essential for site operations, while others require your consent.

You can control cookies via your browser settings or by deleting them from your device. Note that some features may not work properly without cookies. For more information on managing cookies, visit www.allaboutcookies.org.

Purpose of the Cookie	Description	Type and Expiration
Performance (User’s Browser)	Built-in cookies help to solve compatibility issues (e.g., identifying browser type) and improve performance (e.g., faster content loading).	Session – Deleted when the browser is closed.
Security Cookies (e.g., ASP.NET)	For accessing restricted areas, cookies maintain your device connection during your visit. Login credentials (username and password) are required for restricted access.	Session – Deleted when the browser is closed.
Preferences	These cookies remember site preferences (e.g., language) or enhance user experience (e.g., personalized greetings). They apply to subscribed or account-created areas.	Session – Deleted when the browser is closed.
Analytics	Third-party analytics tools help understand site usage patterns, improving content and user experience. Aggregated data includes visit counts and page views.	Persistent – Deleted automatically after two years if the site is not revisited.
Visitor Feedback Surveys	A third-party tool collects visitor feedback:

Cookie A: Prevents repeated survey invitations after the first visit.Cookie B: Prevents multiple survey invitations over 90 days after an initial prompt. | A: Session – Deleted when the browser is closed.
B: Persistent – Deleted after 90 days or after survey invitation. | | Social Network Sharing | Widgets/buttons enable sharing of web content on social platforms. Cookies support service functionality and interaction tracking. Refer to individual providers’ policies for data protection practices. | Persistent – Deleted automatically after 13 months if the site is not revisited. |

WHEN YOU NAVIGATE OUR SITES OR ENTER YOUR IDENTIFIERS TO ACCESS RESTRICTED SPACES TO REGISTERED USERS, YOU AGREE TO THE FACT THAT WE CAN REGISTER THESE COOKIES ON YOUR COMPUTER OR CONNECTED DEVICE.

3.3 Google Analytics

Clarendon Ballroom uses Google Analytics to understand website usage and improve user experiences. You can learn more about Google’s practices by visiting Google Analytics Privacy Overview.

To control how your data is collected by Google Analytics, you can install the Google Analytics Opt-Out Browser Add-On. This add-on interacts with Google Analytics JavaScript to prevent data transmission but does not stop data from being shared directly with Clarendon Ballroom or other analytics providers.

3.4 Web Beacons

A web beacon is a small image embedded in web pages to collect data, such as:

• IP addresses
• Page visit times
• Browser types
  Clarendon Ballroom uses web beacons in accordance with legal standards to monitor marketing efforts, improve website performance, and gather anonymous visitor statistics.

While you can block some tracking by disabling cookies, web beacons may still track anonymous visits without storing cookie data.

For newsletters and emails, embedded tracking links help measure email engagement rates (e.g., open rates) to refine future communications.

3.5 Geolocation Tools

We may collect geolocation data from your device to enhance user experiences and offer location-specific content.

4. Widgets and Social Network Applications

Our site may feature social media tools (e.g., Facebook “Like” buttons or Twitter widgets). These applications can collect data about your interactions on Clarendon Ballroom’s site. Personal information shared via these tools is subject to the privacy policies of the respective providers, over which Clarendon Ballroom has no control.

Clarendon Ballroom may also host interactive features such as forums and blogs where personal information may be visible to other users. Be cautious when sharing personal data.

5. Children’s Privacy

Clarendon Ballroom recognizes the importance of safeguarding children’s privacy online. Our websites are not designed for or directed at individuals under the age of 13. We do not knowingly collect or store personal data from children under 13 unless necessary to fulfill a service request initiated by a parent or guardian.

6. Sharing and Transfer of Personal Data

6.1 Transfer Within Clarendon Ballroom Entities

We may share your personal data within Clarendon Ballroom entities for business purposes, legal compliance, or service delivery improvements. These transfers help facilitate operational processes such as customer relationship management and IT services.

6.2 Transfers to Third Parties

Clarendon Ballroom does not sell personal information to third parties for commercial purposes. However, we may share data with trusted third parties to:

• Fulfill service requests
• Comply with legal obligations
• Enhance marketing efforts
• Protect the integrity of our services

In cases where data is transferred internationally, appropriate legal safeguards are put in place to ensure data protection.

7. Consent and Your Choices

Providing personal data to Clarendon Ballroom is generally voluntary. We may ask for your explicit consent for specific data uses, which you are free to accept or decline. You may withdraw your consent by contacting us at contact@clarendonballroomva.com.

To unsubscribe from communications, please use the link provided in the email. Note that processing your request may take time, and certain mandatory communications may still be sent for administrative or security reasons.

8. Your Rights

Depending on your residency, you may have rights regarding how your personal data is managed:

• Access and Correction: Request access to or correction of your personal information.
• Data Portability: Request a copy of your data in a structured, machine-readable format.
• Processing Objection: Object to the processing of your personal data based on legitimate interests.
• Data Erasure: Request that we delete your personal data, subject to legal or operational limitations.

Please contact us at contact@clarendonballroomva.com to exercise these rights, subject to applicable legal standards.

9. Security Measures

Clarendon Ballroom implements reasonable security measures to protect your personal data from unauthorized access, loss, or alteration. However, no data transmission over the internet is fully secure. We strive to limit access to your data to authorized personnel only and require confidentiality commitments from those handling it.

10. Links to Other Websites

Our websites may link to external sites operated by third parties. Clarendon Ballroom is not responsible for the privacy practices of those sites and encourages you to review their policies before providing personal data.

11. Updates to This Privacy Policy

This Privacy Policy may be updated periodically to reflect changes in practices or legal requirements. Any significant updates will be communicated as necessary. The “Last Updated” date at the top will reflect changes made.

12. Contact Us

For questions, concerns, or complaints about your personal data, please contact us at:
Email: contact@clarendonballroomva.com
Phone: 703-819-7782

We will address your concerns promptly and strive to resolve any complaints in accordance with applicable legal requirements.